Pre-Trip Inspection App and eDVIR Software
A pre-trip inspection app drivers will use, with every defect tracked to repair.
Pre-trip inspection app for trucking fleets. Drivers inspect on a phone, even offline, and every defect is tracked to repair and sign-off.
See plans and start your trial →Follow an issue from report to evidence
| Stage | Record to keep | Question it answers |
|---|---|---|
| Report | Vehicle identity and observed defect | Which truck and what was reported? |
| Review | Follow-up decision and responsible person | Who is handling the issue? |
| Correction | Work details and supporting evidence | What was done about the finding? |
| Later review | Original report and response together | Can another person trace the complete record? |
Keep daily reports, annual inspection evidence and roadside reports under their correct identities. Related findings can share supporting repair evidence, but the report types do not replace each other.
A walk-around on the phone in about a minute
The driver scans the label on the truck, which opens that unit's inspection, then works through the eleven items a report has to cover under 49 CFR 396.11: service brakes, parking brake, steering, lights and reflectors, tires, horn, wipers, mirrors, coupling devices, wheels and rims, and emergency equipment. They sign on the phone and they're done. It's built for gloves, a cold cab and six in the morning.
Works in a yard with no signal
Plenty of yards have no reception. The app keeps the inspection on the phone and sends it the moment it's back in range, so a driver never has to redo a walk-around because the upload failed.
Photos on anything a driver finds
A defect is easier to fix when the shop can see it. Drivers attach photos to each defect, describe what they found and note whether it affects safe operation. Team drivers can record the co-driver's agreement on the same report.
Scan the truck, not a list
Print a label for each unit, two to a sheet on your own printer, and stick it where the driver already stands. Scanning it opens that unit's walk-around, so nobody picks the wrong truck from a dropdown. Drivers still sign in as themselves, and a label from another carrier's truck opens nothing.
A report should lead somewhere
Recording a defect is the beginning of a workflow. Someone needs to review it, arrange the appropriate response and retain evidence of what happened. Ledger Road keeps inspection records tied to the vehicle, so your team can follow the issue without relying on a photo buried in a message thread.
Separate daily and annual records
A daily driver report and an annual inspection document serve different purposes. Keep each under the right record type rather than treating one as evidence that the other is complete. Your vehicle file should make those distinctions easy to see when you review a truck or answer a document request.
Start at the truck
The QR inspection workflow gives drivers a route into the vehicle’s reporting process. Make sure the vehicle is correctly identified and the report describes the observed issue. The useful record is the one another person can understand and act on, not simply a checked box.
Example: a lamp defect
A driver reports a lamp problem on Truck 14. The fleet reviews the issue and arranges the appropriate repair. The correction is recorded with supporting evidence, so the original report and the response can be followed later. This example describes record handling; whether the vehicle can operate depends on the defect and applicable requirements.
Do not confuse company policy with a federal requirement
Reporting requirements depend on the operation and circumstances. A fleet may also choose to collect reports under its own policy. Ledger Road keeps a no-report-required state distinct from an unresolved issue. Read the DVIR guide for the regulatory distinctions before deciding how your company should collect reports.
One vehicle record, several uses
Inspection records support daily follow-up, maintenance history and preparation for document requests. Combine them with the truck’s annual inspection evidence and service records. If your immediate problem is organizing repair paperwork, the maintenance-record page explains that part of the workflow.
The truck stays flagged until it's fixed
A reported defect stays open until someone certifies it was repaired, or that repair isn't needed, as §396.11(a)(3) allows. Until then the unit is flagged, so it doesn't get dispatched by accident. The certification is kept with the report and the repair evidence.
The next driver sees the last report
Before driving, the next driver reviews the last report and its certification and signs that they've seen it, following §396.13. The review is recorded with the report, so the chain from defect to repair to next trip is complete.
No defects is a finished inspection
A driver who finds nothing has done the job. Federal rules only require a written report when a defect is found or reported, and Ledger Road treats a clean walk-around as a complete, calm result. If your company wants a report every day regardless, that's a company setting, labelled as company policy wherever it appears.
Open defects in Monday's summary
Every Monday morning, whoever keeps the files gets one email listing defects that are still open, alongside expiring documents and upcoming inspections. It's written to be read on a phone before the first dispatch call.
Before you choose
Do we have to switch to electronic DVIRs?
Paper DVIRs are perfectly legal. Going electronic is a choice about convenience and evidence: reports that can't get lost, photos attached to defects, and repairs tied to the report that prompted them.
Do drivers need their own login?
Yes. Each driver signs in as themselves, so every report carries the right name. Scanning a truck label only opens that unit's inspection.
What happens when a driver has no signal?
The inspection is saved on the phone and sent automatically when the connection comes back.
How long are inspection records kept?
Reports, repair certifications and next-driver reviews are kept at least as long as the rules require, and the retention clock for each is shown with the rule behind it.
Does a nil-report policy apply to every fleet?
No. The operation and circumstances determine the federal reporting requirement, and the company can have its own reporting policy. Use the linked DVIR guide to understand that distinction.
Does marking a record complete authorize a truck to operate?
No. A record status is not a mechanical assessment or a release from an out-of-service order. Resolve the applicable requirements and keep the evidence of the work.