DOT compliance software for trucking companies
Manage DOT compliance without hiring a full-time compliance employee.
Keep electronic driver qualification files and truck records organized, get reminders before deadlines, and generate audit packets when you need them.
14-day free trial · No setup fee
- Medical certificate EXP 09-12-26 18 days
- CDL copy EXP 03-30-28 OK
- Annual MVR review DUE 11-04-26 OK
- Clearinghouse query DUE 01-15-27 OK
- Road test certificate ON FILE OK
- Employment application ON FILE OK
Your daily compliance work
Know what’s due. Find what you need.
Keep track of the work, keep the records together and have them ready when someone asks.
Manage electronic driver qualification files
Keep every DQ file organized, see missing driver documents and track medical certificates, licences and annual reviews before they expire.
Keep your fleet’s records together
Keep driver files, inspections and maintenance history organized by driver and vehicle, ready when your office needs them.
Prepare for an audit
Generate audit packets from your saved records and share them with a reviewer without gathering paperwork from separate folders.
The tools behind it
Less time chasing dates and paperwork
Reminders, checklists and organized records help your office keep the work moving.
Alerts
Expiration radar
Medical certificates, licences and annual reviews, every date on one dashboard, with warnings long before anything lapses.
Checklist
Driver file checklist
Every driver scored against the documents their file must hold, with anything missing named.
Export
One-click audit binder
Any driver's full file as one organised document, ready to hand to a reviewer.
Inspections
Daily checks on a phone
Drivers sign off a walkaround from the yard, offline if the signal is gone, with photos attached.
Repairs
Defects that stay open
A fault stays on the truck until it is repaired and signed off, so it cannot disappear between shifts.
Storage
Secure document vault
Scans and records organised by driver and by unit, encrypted, reachable from any browser by the people you allow.
Setup
Bring your roster over
Drivers and trucks from a spreadsheet instead of typing them in. You see exactly what will be added before anything is saved.
Reviews
A login for your auditor
Give a reviewer or insurer read-only access that stops working on the date you set. They see the records, change nothing.
In the yard
Scan the truck, start the check
Print a label for each truck. A driver scans it and lands straight in that truck's walkaround, no picking from a list.
Against the alternatives
A drawer is cheap until the day it isn't
| Comparison | Filing cabinet | Managed service | Ledger Road |
|---|---|---|---|
| How it is priced | Nothing, until it costs a lot | Per driver, so hiring raises the bill | Per truck, drivers are free |
| Who watches the dates | Whoever remembers | Their staff, on their schedule | Automatic, months ahead |
| Getting records out | Photocopier and an afternoon | Ask, then wait | One file, any time, yourself |
| If you leave | It is already your drawer | Chase them for your own files | Export everything, no notice |
How it is priced
- Ledger Road
- Per truck, drivers are free
- Filing cabinet
- Nothing, until it costs a lot
- Managed service
- Per driver, so hiring raises the bill
Who watches the dates
- Ledger Road
- Automatic, months ahead
- Filing cabinet
- Whoever remembers
- Managed service
- Their staff, on their schedule
Getting records out
- Ledger Road
- One file, any time, yourself
- Filing cabinet
- Photocopier and an afternoon
- Managed service
- Ask, then wait
If you leave
- Ledger Road
- Export everything, no notice
- Filing cabinet
- It is already your drawer
- Managed service
- Chase them for your own files
Questions
Answered before you ask
Do I have to go electronic?
No. Paper records are still perfectly legal. The reason carriers move is evidence. A paper file proves what is in the folder today, and an electronic one proves what was there, when, and who signed it.
Which documents does Ledger Road track?
Everything a driver qualification file needs: employment application, CDL copy, medical examiner's certificate, initial and annual MVRs, annual review of the driving record, road test certificate, previous-employer checks, and Clearinghouse queries. You can also add your own document types, for training certificates or anything else with a date, and those are counted separately from the required file.
How long does setup take?
An afternoon for most fleets. Put the renewal dates in first, since that is what drives the alerts, then upload documents as you get to them. You do not need everything scanned before it starts being useful.
How much does it cost?
$199 a month for up to 15 trucks, $399 for up to 40. Trailers and dollies are never counted. No setup fee, no contract, and you can cancel whenever you like.
Do I own my data?
Yes, and you can take it whenever you want, including after you cancel. There is no export fee and no notice period. We are not going to hold a compliance file hostage.
Ready to stop guessing?
Add your drivers and trucks, organize their records and see what needs attention first.